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Monthly Inspections & Detailed Reports
We conduct thorough on-site inspections every month to catch maintenance issues early and keep your property in top condition.
Monthly Inspections & Detailed Reports
We conduct thorough on-site inspections every month to catch maintenance issues early and keep your property in top condition.
After each visit, we provide a detailed report with photos and notes, so the strata committee and owners are always informed of the building’s health and any actions taken.
This proactive upkeep means small issues are addressed before they become costly problems, protecting your investment.
Frequently asked questions
Monthly Inspections & Detailed Reports refer to a structured process where equipment, systems, or facilities are inspected every month, and a comprehensive report is prepared to document the findings.
Here’s a breakdown:
What it is
1. Monthly Inspections
• A systematic check carried out once a month to assess the condition, performance, and safety of assets (e.g., machinery, vehicles, buildings, fire systems, IT systems, etc.).
• The inspection may include visual checks, functionality tests, compliance checks, and measurements against set standards.
1. Detailed Reports
• A written document that records inspection results, identifies potential issues, highlights risks, and recommends corrective actions.
• Typically includes photographs, data readings, timelines, and maintenance history.
Levies (sometimes called service charges, strata fees, or community fees) are regular payments made by property owners in a community, building, or development. They are pooled together to cover shared expenses.
Here’s what your levies usually pay for:
1. Maintenance & Repairs
• Upkeep of common areas (hallways, lobbies, gardens, parking lots).
• Repairs of shared facilities (lifts, gates, lighting, plumbing, roofing).
• Preventive maintenance (painting, pest control, servicing equipment).
2. Utilities & Services
• Shared electricity, water, or gas (for lighting, irrigation, pools, etc.).
• Waste management and cleaning of common areas.
• Security systems, CCTV, and security personnel.
3. Amenities
• Gyms, swimming pools, playgrounds, clubhouses, or other shared facilities.
• Landscaping and gardening.
4. Insurance
• Building insurance for common property.
• Public liability insurance to protect against accidents in shared spaces.
5. Administration & Management
• Fees for property/strata managers.
• Bookkeeping, auditing, and legal compliance costs.
• Office expenses related to running the community/building.
6. Reserve or Sinking Fund
• Money set aside for major future works (e.g., roof replacement, lift upgrades, repainting, large-scale renovations).
The role of Monthly Inspections & Detailed Reports is to act as a structured system of oversight, accountability, and improvement for assets, buildings, or communities.
Here’s a clear breakdown:
Role of Monthly Inspections
1. Monitoring Condition – Regularly check the state of equipment, facilities, or property.
2. Early Detection – Identify issues before they turn into costly repairs or safety risks.
3. Compliance Check – Ensure safety, legal, and industry standards are being met.
4. Consistency – Provide a routine schedule so nothing is overlooked.
Role of Detailed Reports
1. Documentation – Provide a written record of inspections (with photos, notes, and data).
2. Transparency & Accountability – Show stakeholders (owners, managers, regulators) what has been checked and what action is needed.
3. Action Planning – Recommend corrective actions, timelines, and responsibilities.
4. Decision Support – Supply management with reliable information for budgeting, resource allocation, and long-term planning.
5. Performance Tracking – Compare results month-to-month to measure improvements or recurring issues.
The responsibility for maintenance usually depends on the type of property ownership and the agreement in place. Here’s the breakdown:
1. In a Strata/Community/Apartment Setting
• Owners Corporation / Body Corporate / Strata Committee
• Responsible for maintaining and repairing common property (hallways, lifts, gardens, roofs, car parks, pools, gyms, external walls, etc.).
• They fund this through levies paid by all owners.
• Individual Lot Owners
• Responsible for maintaining inside their unit/lot (internal walls, fixtures, flooring, appliances, plumbing within the lot, etc.).
• Any damage or wear inside their property is their responsibility.
2. In a Rental Property
• Landlord / Property Owner
• Must maintain the property in a safe, habitable condition.
• Responsible for major repairs, structural maintenance, and essential services (water, gas, electricity).
• Tenant
• Responsible for day-to-day care (keeping the property clean, replacing light bulbs, minor upkeep).
• Must report damage or issues promptly.
3. In a Standalone Home (not part of a community scheme)
• The homeowner is fully responsible for all maintenance, inside and outside, including the structure, roof, garden, and services.
What our customers say
"The monthly inspection reports give us real peace of mind. Small issues are picked up early before they turn into costly problems. It feels good knowing our property is always being looked after."
Property Owner
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